Kith and Kin Pro manual - Adding and maintaining sources

Source details are recorded in three parts; (1) the source reference, (2) the source document and (3) the document repository. The source reference (1) holds the page number and quality of data and is a reference to a source document (2). The source document (2) holds the details of the physical source document; title, author, media, etc and also references a repository (3). The document repository (3) holds details of where documents are kept; name, address, etc.

Using these three data types it is possible to store a single record for a source document which is referenced by several sources in different people/families. Similarly a single document repository can be referenced by several documents.

For example: A Robert GORDON is mentioned in a book called "Glimpses of Kinross-shire in the Past" available from Dunfermline Central Library. In the data form for Robert GORDON a "general" source is stored which records this fact. The source contains the page number "82" and the quality of data is flagged as "Questionable" (since we are not sure if this book is referring to the person in our tree). The source document (which the source points to) contains Title="Glimpses of Kinross-shire in the Past", Author="T M Tod" and other details about the publication. The document record itself points to a repository record containing Name="Dunfermline Central Library" and details about the library. Since this library contains many thousands of other books it is possible that we will find other source documents there which we want to record. These source documents will point to the same "Dunfermline Central Library" repository record. This gives the data a sense of documents "belonging to" a repository and, similarly, sources "belonging to" documents.

Note that user-defined fields with any of the following GEDCOM tags should not have source references attached when exporting to a GEDCOM file: RFN, AFN, REFN and RIN.

Source references:

Before you can add details about a source document or repository you must add a new source reference. Click on the New reference button and enter the "Page number", "Quality of data" and any "Notes". You can also add pictures to the source reference by clicking on the Pictures button.

When you make any changes to the data, the relevant part of the data form will become highlighted using the "Dialog editing indicator" colour. This indicates that the data is currently being edited and has not yet been saved to the database. Click on the Accept edit button to save the new data to the database, or the Cancel edit button to cancel any changes made.

You can have more than one source reference for each person or family field. For example, a person might have two sources for his birth date, a birth certificate and an entry in a family bible. Scroll between source references by using the Previous reference and Next reference buttons.

To edit the data for an existing source reference, first scroll to the reference you want to change. The current data will appear in the edit boxes. Modify the data and click on the Accept edit button.

Delete a source reference by scrolling to the reference you require and clicking on the Delete this reference button.

Source documents:

Each source reference points to a source document. Select the source reference you require.

Add a new source document by clicking on the New document button and enter the information for the document. Click on the OK button to save the new data to the database, or the Cancel button to cancel any changes made.

If the source document already exists in the database you should use the Select document button to make the source reference point at the existing record.

Edit the current source document by clicking on the Edit document button. Click on the Ok button to save the modified data.

You can also add pictures to the source reference by clicking on the Pictures button.

You can also edit source document details directly.

Remove the reference to the current document by clicking on the Remove document button. This does not delete the document record only the reference to it from the current source reference.

Document repositories:

Each source document points to a source repository.

Add a new source repository by clicking on the New repository button and enter the information for the repository. Click on the OK button to save the new data to the database, or the Cancel button to cancel any changes made.

If the repository already exists in the database you should use the Select repository button to make the source document point at the existing record.

Edit the current repository by clicking on the Edit repository button. Click on the Ok button to save the modified data.

You can also edit repository details directly.

Remove the reference to the current repository by clicking on the Remove repository button. This does not delete the repository record only the reference to it from the current source document.

Adding and maintaining sources

See also