Searching / querying
Importing / exporting
This tutorial requires the sample database supplied with the program - use File | Database | Open | Sample_V3
Subject: Using the controls on person and family data forms.
You can hover the mouse cursor on parts of the image of the data form above to find out what they're for.
This family has no "Marriage place". Let's enter it. Click on the "Marriage place" field (the one to the right of the "Marriage date" field) and type in "Clackmannan". As soon as you start typing the colour of the data form changes. This indicates that the data for this family has changed but has not been saved to the database yet. When you have finished typing click on the "Update" button to make the change permanent. The form colour will return to normal.
If you now place the mouse cursor over the "Divorce place" field and click the right mouse button, a small list will appear with only one entry, "Clackmannan". This is a "field pick list" which allows you to re-use field entries which you have made during the current Kith and Kin Pro session, without having to type them in again. Click on the "Clackmannan" entry in the pick list and "Clackmannan" will be placed in the "Divorce place" field. The data form has again changed to the "editing indicator" colour to show that the data has changed but not been saved. We didn't really want to make the change to the "Divorce place" field so click on the "Undo button to ignore the entry.
Kith and Kin Pro allows you to enter more than one note for each person or family. Each note can have up to 30,000 characters and you can have as many notes as you wish. If you click on the "Next note" button you will see that this family has two notes, one called "Public notes" and the other called "Research notes". You can move backwards and forwards through the available notes by clicking on the "Previous note" and "Next note" buttons.
The note descriptions can be anything you like, they are simply there so that you know what each note is for. If you only ever use one note per family/person you can leave the "Description" fields blank.
As you scroll between the "Public notes" and the "Research notes" you will notice that the first has a "Privacy level" of "0" and the other has "1". The "Privacy level" field allows you to control whether to publish certain types of notes in reports, Web pages and GEDCOM files. Clearly the "Research notes" are for your own use and you wouldn't normally want to include them on your Web pages, for example. When exporting the Web pages you would therefore select a "Notes to level" value of "0" to include any notes which have a "Privacy level" of "0" but not any notes with "Privacy levels" greater than that.
The text for the notes can be entered into the notes text box in the data form, but for large notes it is easier to work with the note in the Notes Editor. Click on the "Edit notes" button to open the notes form for either of the two notes in this family. The Notes Editor works just like any Windows text editor. The Notes Editor has additional functions which let you import, export, print, search for and replace text. Click on the "Close" button to go back to the family data form.
Although you can see the names of the people in this family, their data is not stored in the family record. Kith and Kin Pro stores a link to the person data record for each person. If you want to see the data for the father, mother or children you have to open up the person data form for the appropriate person.
Let's look at the details for the mother [P424] Helen SHARP. Place the mouse cursor over the "Mother" box and click the right mouse button. This pops-up a menu with options relating to the mother. Click on the "Edit" item to open the mother's person data form. You could also have just double-clicked on the "Mother" box. Click on the "Close" button to close the [P424] person data form and return to the [F149] family data form.
You can do the same to display the father's details. To display any of the children you must first click on the child you want to look at and then right-click to pop-up the menu or just double-click on the child's name.
You can store photographs and other images with family or person data records if you have a scanner or if the photos have been scanned into files for you.
Click on the "Pictures" button to open the pictures form. This form controls adding and maintaining pictures in the database. Each person or family can have as many images as you want. You can paste pictures from the clipboard, scan them directly from a scanner or import them from image files.
Family F149 has one old photo stored in the database. It has been given the description "All the women folk". You can see a "thumbnail" of the image on the pictures form. Thumbnails are small versions of the full-sized image which Kith and Kin Pro creates when you add the picture to the database. The full-sized image is stored as an image file separate from the database. Double-click on the thumbnail to view the full-sized image. When the full-sized image has opened you can right-click on it to access additional options relating to the full-sized image.
Click on the full-sized image to close it and go back to the pictures form. Click on the "Close" button to close the pictures form.
Notice that the "Pictures" button on the family data form is coloured. This indicates that picture(s) exist for this family. Family data forms which have no pictures have a "Pictures" button like this . Objects buttons, source buttons and alias buttons are also only coloured when items exist.
Press CTRL+L to close any open data forms.
Click on the "Edit person" button on the button bar and type "416" into the "Code" box at the bottom of the form. This opens the person data form for [P416] Robert GORDON and it will look like this:
You can hover the mouse cursor over parts of the image of the data form above to find out what they're for.
See "Data fields", "Notes", "Father/mother/children" and "Pictures" in "Family data" above. They work the same way in the person data form for data fields, notes, "Child of family" / "Marriages" and pictures.
Kith and Kin Pro allows you to record the sources of information that you have discovered and whether you consider that information reliable.
Click on the "Death sources" button on the person data form. This button is coloured so we know that there is at least one source reference for this field. The source references form will open and you can see that there is a single source reference which relates to the death of P416.
Source details are recorded in three parts; (1) the source reference, (2) the source document and (3) the document repository. The source reference (1) holds the page number and quality of data and is a reference to a source document (2). The source document (2) holds the details of the physical source document; title, author, media, etc and also refer to a repository (3). The document repository (3) holds details of where documents are kept; name, address, etc.
The death date of P416 was confirmed by the statutory record of deaths held by the General Register Office Scotland.
This source has been recorded in the database by adding firstly a source reference which is just a pointer to the page in the book and the "Quality of data" (in this case "Primary evidence"). Secondly, a source document is added to record the details of the book itself, title, author, etc. Thirdly, a document repository is added to record the location of the source document.
You can make source references point to any document record already in the database without having to add the source document details every time you add a new source reference. The same is true for documents and repositories. This means that you will have individual repository records which are pointed to by many source documents and individual document records which are pointed to by many source references.
Click on the "Close" button to close the source references form.
Press CTRL+L to close any open data forms.
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